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Call for Proposals - 2022 IAP2 North American Conference

IAP2 Canada and IAP2 USA seek session proposals (workshops, interactive sessions and poster presentations) for the 11th annual conference in Banff, Alberta, Canada, from September 14-16, 2022. IAP2’s North American conference is an opportunity for you to learn with your public participation (P2) peers, share experiences, and build relationships for the future. 

This year we anticipate more than 400 in-person conference attendees from across North America and worldwide, with more attending online in our "Virtual Lite" format. We will livestream several conference sessions, and most sessions will be recorded and made available to conference participants after the conference.

APPLY (but be sure to read the Call first)! If you have delivered innovative engagement (new tools, methods, practical approaches) that can inspire and/or challenge us, we invite you to apply!

The deadline to submit your application (English or French) is Monday, MARCH 7, 2022, by 11:59 p.m. Pacific Standard Time (PST).

Conference theme & subthemes

The past two years have seen a lot of disconnection. The 2022 conference is not just about reconnecting but Connecting with Purpose. In addition to connecting with our peers, the conference will challenge us to explore how we connect with the profession, the projects we work on, and the public

We’ve chosen five conference sub-themes that highlight the importance of connection. Your proposal can fall under one or more of these subthemes:

1. Connecting with our P2 community and our profession

How can we learn from each other to improve and advance our practice? We want to hear about tools, techniques, frameworks, programs and research that can be applied to improve our changing field. 

2. Connecting to achieve diverse representation by providing  inclusive and equitable engagement environments

How do we create engagement processes that are equitable and inclusive to achieve diverse representation? How do we embrace, adapt and integrate different cultural styles into our processes? How do we address systemic racism in our engagement? What new skills and competencies must we develop to identify barriers so that our engagement is equitable and inclusive? What strategies have you applied to connect with hard-to-reach audiences?  We want to hear about your experiences. 

3. Connecting with Indigenous ways of knowing

Have you integrated Indigenous ways of knowing or sharing knowledge into your P2 processes? How have you decolonized your engagement processes? How is your engagement fostering reconciliation? What have you learned, and what do you do to learn and develop continually?

4. Connecting through differences

How do we create safe spaces to discuss difficult topics? How do we create collaboration and connection between groups that are divided? How do we find common ground when solving problems that are polarizing? How has your organization supported activities to generate meaningful discussions to solve problems? We want to learn how you have achieved successful outcomes amongst polarization and conflict.

5. Connecting through the screen

The past two years required us to adapt how we engage. What have you learned when engagement was fully online? How can we strengthen our relationships when they are digital? What benefits have digital medium opened? How do we have tough conversations when they are not done in person? How can we be agile and adaptable during online engagement? 

Target audience

This conference is for engagement practitioners from various organizations that include government, nonprofits, industry, education, business, health, science, and community associations. Our presenters and participants come from diverse backgrounds, working in or studying stakeholder engagement, community and Indigenous relations, facilitation, communications, education, planning, public policy, and more. Most have direct experience with public participation, some are just learning and others have been long-time public engagement practitioners.

What we are looking for in proposals

The conference program will feature:

  • Poster presentations

  • 35 interactive sessions: 25 x 60-minute sessions and 10 x 90-minute sessions

  • 4 x 3-hour workshops 

Poster presentations:

We welcome poster submissions for presentation at the conference. Poster presentations provide opportunities for one-on-one interaction with conference participants. The posters (40 X 30 inches, featuring graphics, maps, photographs, and/or charts) will be available for viewing throughout the conference, but there are specific times–generally during breaks–when poster presenters are requested to be with their posters.

Interactive Sessions:

Interactive sessions can be whatever you want that highlights the conference’s theme or one or more of the subthemes. These can take the form of a presentation, panel discussion, and/or fireside chat (be creative!). Since some of these sessions will be live streamed and most will be recorded for later viewing, we encourage you to consider both in-person and online audiences in your proposal. 

Workshops:

Workshops kick off the conference and get everyone in a good mindset to learn, meet, network  and collaborate.Workshops are longer and more in-depth than interactive sessions, and involve a variety of techniques to keep participants engaged.

Proposal selection & review process

The Conference Program Committee will review proposals to create a program with regional, industry, community, cultural, language and gender diversity. Proposals will be reviewed using the following criteria:

  • Topic relevance: does the topic align with the conference theme and subtheme(s)? 

  • Learning experience: do the learning objectives align with the session description? What key takeaways, reflections, skills, or knowledge will participants have at the end of your session?

  • Originality: are new innovative approaches being proposed along with various presentation methods and tactics?

  • Audience: who will benefit from the session or workshop? 

  • Interactivity: How will you engage in-person and/or online participants? Are the proposed formats interactive, engaging and memorable? Does it provide a diverse mix of activities? How does your session or workshop foster networking and relationship-building?

  • Speaker experience: Does the presenter(s) have knowledge, experience or expertise to address the proposal topic?

  • Diversity, equity and inclusion: Does the proposal show how the activity will reflect or address diversity, equity, and inclusion (e.g. subject matter, individuals of all identities and demographic characteristics)?

Ultimately, we will be looking to balance the overall program with various subthemes, learning styles, diversity of presenters, a variety of sectors, and presentation types. We want to encourage presenters who have not previously presented at an IAP2 North American Conference.

Get started - Apply!!

Please consult our Tips for submitting your application. Follow these steps for submission:

  • Text-based: FILL OUT the application and develop a conference proposal. If you want to PREVIEW the application form, you can consult the preview here.
OR
  • Video-based: If you wish to submit a video application, please contact info@iap2canada.ca

You may submit your application in French or English.

You can submit more than one application - A separate application needs to be submitted for each interactive session, workshop, or poster presentation you would like to propose.

________________

DEADLINE: Applications (English or French) are due on Monday, MARCH 7, 2022, 11:59 p.m. (Pacific Standard Time (PST) to info@iap2canada.ca

Notifications regarding your application status will be sent by the end of March - early April 2022.

Any questions you may have can be sent to info@iap2canada.ca

If your proposal is accepted

Good luck with your proposal application! If you are a successful applicant:

  • You will be notified by the end of March-early April.

  • You will not be paid, but you will receive the reduced special early-bird registration rate when registering for the entire conference.

  • Applying for a scholarship (covers registration fee) does not preclude you from submitting a proposal, but there are a limited number of scholarships available. 

  • The conference facility will provide projectors, screens, and microphones. You will be responsible for bringing printed materials that you want to distribute.

  • IAP2 will provide your session or workshop with a moderator.

  • Please arrange facilitators if you require them.

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